How to add or remove students from a class (2.0)

Note: This article is about a new Edrolo feature coming soon 🎁

Overview

School administrators can add and remove students from a class at any time from your Admin Hub.

Before you start: if your class lists come from your timetabling system, you also need to make the same change there. Any changes you make in Edrolo will be overwritten the next time your timetable syncs. See Keeping your timetabling system up to date below.

Class Management lets school admins find a class, review its details, and manage student enrolments. Teacher management is covered separately→ How to Add or Remove Teachers from a Class

Who this is for:

• School admins with Admin Hub access

What you can do in class management:

• Search for a class by name or code
• View class details such as subject, year level, code, and enrolment counts
• Manage students in a class: add, move, and remove
• View assigned teachers

Open the class.

1. From your Admin Hub Dashboard, click Manage classes. (You can also click Classes in the left-hand menu.)

2. Find the class you want to update. You can either:

• type the class code into the Search box, or
• scroll the class list and find it there.

    3. Click the class code to open the class.

Add a student to a class

1. In the Students section, click + Add a student.
2. Search for the student by name or email address.
3. Click the student you want to add.

The student is added straight away and will appear in the Students list.

Can't find the student? The search only finds students who already have an Edrolo account at your school. If they don't appear, check the spelling or try their email address. If they're still not there, add them as a user first.

Remove a student from a class

1. In the Students list, find the student you want to remove.
2. Click the three dots (⋮) in the Actions column on their row.
3. Click Remove from this class.
4. Follow the prompt to confirm.

The student is removed from that class. Their Edrolo account and any other classes they're in are not affected.

Moving a student to a different class? If a student is changing class rather than leaving, use Move to a new class from the same ⋮ menu. That way you don't need to remove and re-add them.

Move students to a different class:

1. Open the class and find the student in the list.
2. On the student's row, select the ••• action menu.
3. Select Move to a new class.
4. Choose the destination class.

5. Confirm the move. A success message will appear.

   

Important:

• Moving removes the student from the current class and adds them to the destination class.
• Our system prevents students having multiple of the same enrolment.

Keeping your timetabling system up to date

If your classes are created from your timetabling system, that system is the source of truth for who is in each class.

This means that when you add or remove a student in Edrolo, you also need to make the same change in your timetabling system. If you don't, the next timetable sync will overwrite your change and the student will go back to where they were before.

If you make a change in Edrolo and it reverts a day or two later, this is almost always the reason.

Need Help 

If a student still can't see their subject after you've added them to a class, or a change keeps reverting, contact the Edrolo support team and let us know the class code and the student's name, we can take a look for you.