How to Map Classes During Setup

Use this article if:

Your school has successfully uploaded Timetable Data or has a connected Timetable Integration with Edrolo.

If you’re unsure of your data status, refer to these articles to ensure the correct steps have been completed for your school:

• If you connect via an Integration (LISS, Compass, Wonde), confirm the status of your connection by referring to this article
• If you export data from Timetabling Solutions, TES (E10) or Griddle refer to this article
• If you use Edrolo’s CSV Template refer to this article

What is class mapping?

Class mapping links your school’s classes from your SIS, timetable or filled out Edrolo timetable template, to the right Edrolo subjects and products so the correct teachers and students get access.

Open the following pages to assist you throughout this process:

1. Your school’s Admin Hub
2. Your school’s Subscription page in Admin Hub
   • This enables you to see which subjects your school is subscribed to
   • You can only map a class to a subject you’re subscribed to, so it helps to cross-reference against this list while you map your classes
3. If you make mistakes during mapping, you can refer to this article to correct them
4. Keep this article open

Tip: This process will be easiest if you have multiple screens available such as a laptop and desktop monitor. Keep all 3 of those tabs open to complete this process.

Step‑by‑step: Complete class mapping

1) Add classes to be mapped 

1. In your Admin Hub, click Timetabling in the left-hand menu.
2. Under Class mapping, click Manage classes.

3. Click Add class.

   

4. Use the search box to find a class from your timetable — for example, type part of the subject name like "bio" or "math"

   

5. Tick the checkbox next to each class you want to add. You can select more than one class at a time, even if they are for different subjects.

6. Click Add classes (or Add 1 class if you've only selected one).

   

7. Repeat steps 4–6 until every class the school uses Edrolo for has been added (if not bulk added already).

2) Assign a subject to each class

Once a class has been added, it shows up as "Unmapped" until you select which Edrolo subject it belongs to.

1. On the Class mapping 2027 page, click the Needs review tab to see classes that need a subject to be selected.

   Tip: On the Class mapping page, use the Needs review and All tabs to switch between classes that still need a subject and your full class list

2. For each class marked as ‘Unmapped’, click Set primary Edrolo subject and choose the correct subject from the list.

   Note: Once a primary Edrolo subject is selected, the class will automatically and immediately disappear from ‘Needs Review’ and move to ‘All’

   

3. You can bulk set ‘Primary Edrolo Subject’:
   1. Search for the general class code in ‘Needs Review’
   2. Bulk selecting the class codes
   3. Click ‘Set primary subject’ from the pop up bar

   4. Select Edrolo subject to add to all selected classes

      

4. Repeat this for every class until Unmapped shows 0 and Mapped shows 100% complete.
5. You do not have to complete the ‘Year Level’ column. This is optional and only for your convenient reference.
6. Once complete, navigate to ‘All’ in ‘Class Access’ and review your mapping to ensure it’s correct

3) Check your mapped classes

New classes or changes can take time to appear, so give it a few minutes before you go looking for a class in Classes.

1. In the left-hand menu, click Classes.

2. You can filter for the academic year you wish to see, e.g 2027

   

3. Check that each class has the correct subject, year, course access status, teachers and student numbers
4. If you wish to narrow your search, you can use the search bar to check specific classes

   1. Type the class code into the search bar and press enter on your keyboard

      

If everything looks right, you're done — classes now have the access they need. Classes are visible in teachers and student accounts once the school’s access date has passed.

Still having trouble?

If a class won't map, or you can't find the subject you're after, email us and include:

• Your school's name
• The subscription year you're mapping classes for (for example, 2027)
• The class code that's causing the issue
• A screenshot of what you're seeing

If you have any questions, please feel free to contact us at help@edrolo.com.au and our friendly Customer Care team will be happy to help.