How to Upload a CSV Timetable File

Use CSV Upload if you are not using an integration yet, or if you need to send updated data while your integration is being set up.

At a glance

• Where: Admin Hub → Timetables → Data source → CSV Upload
• Who can do this: School Admins in Admin Hub
• What happens after you submit: Files are securely sent to Edrolo. Our team reviews and processes the data to create classes and accounts, or to update enrolments in classes already set up.

Before you start

• Export CSV file(s) from your timetabling system, a full timetable dataset is required
  • Direct export functions are built into the following common timetabling system: TES(Edval), Timetabling Solutions, Griddle, SchoolEdge, TASS
  • If you do not have a dedicated Edrolo export available from your timetable system, please see here for how to prepare your data

Step 1: Open CSV Upload

1. Sign in to Admin Hub
2. Go to Timetabling

3. In Configuration> Data source, click CSV Upload

   

Step 2: Upload your file

1. Choose your timetable format (Timetable System from the drop down options. Each selection requires a specific numbers of files to be uploaded)
2. Choose your CSV file(s) from your computer
3. Select the academic year that the data is for

4. Click Upload File

   

Step 3: Validate and submit

• The system will run basic checks, such as file type and required headers
• If prompted, fix any highlighted issues and re-upload
• Select Submit for processing to send the file to Edrolo

What happens after you submit

• Review: Our team reviews the file structure and sample rows to confirm mappings
• Processing: We process the data to create or update class enrolments and create any new students and teacher accounts
• Confirmation: We will reach out if anything needs clarification
• Timing: Most files are processed within 2 to 3 business days once validated

Tips for a smooth upload

• Ensure the full data set is exported and all required files are uploaded
• Use consistent codes for subjects and classes
• Include teacher emails for accurate class ownership
• If you are switching from another data source, complete the switch at a natural break to avoid mid-term changes

FAQs

• Can I send multiple files? Yes, the timetable format you select in the drop down will guide you to how many files are required to be submitted as a complete data set
  • TES(Edval) requires two; classes and students
  • Timetabling solutions requires three; teachers, classes, students
  • Griddle requires one
  • Other allows up to three files to be uploaded. Please ensure these are appropriately named
• Can I update after submission? Yes. Upload a fresh timetable exports as often as required for the same academic year. We will process the most recent file you submit to keep your class enrolment sup to date.
• Can teachers keep teaching while this is processed? Yes. Existing classes remain available.

Need help?

If you have any questions, contact our Customer Care team at help@edrolo.com.au.